The Check Permissions search tool lets you see what can be
copied, shared or re-used legally with a CLA licence.
The search facility accesses our comprehensive database of
over 16 million publications and shows what is covered under any given CLA
licence as well as NLA media access education licences.
To search and find a publication, begin by entering a term,
or a number of terms, into the search box. You can choose to enter any of the
- The title of a publication
- a contributor (author) name
- a website URL;
- an ISBN or ISSN identifier (recommended)
If you have CLA mobile app
you can scan a barcode.
Searching using an ISBN or ISSN
- This is the quickest and most direct way to search and will
accurately deliver the publication you are looking for.
- You can search using a 13 digit or 10 digit ISBN.
- You can search multiple identifiers within the same search
by entering each one in the search box separated by a space. One result will be
returned for each matching entry, e.g. “9780751353389
- Once you are satisfied that the results have returned the
right publication, to check permissions for that title you must select the
relevant licence type from the drop down menu (e.g. Business, Higher Education,
Pharmaceutical) and then click the ‘Show Permissions’ button.
remember the licence type you last selected. If you clear cookies from within
your browser, you may need to re-select the appropriate licence type when you
next use the Check Permissions search tool.
- The ‘View licence usage’ field will open below the title
details displaying a summary of all permissions applicable for the licence type
selected. Click on ‘Show details’ on the right to open full details of what is covered
and what is not covered.
Searching using a title or contributor
- This is a keyword search, meaning that it will return titles
containing any of the words entered into the search criteria; for example, a
search for “British medicine” would return all publications with the words
“British” and “medicine” in the title, such as “Division of British medicine”
or “Journal of British podiatric medicine” The results are returned with the
most relevant matches appearing first (for the above example, words containing
both British and Medicine will appear before titles just matching one of the terms).
- Speech marks can be used to search for a whole phrase, e.g. “Harry
Potter and the Philosophers Stone” will return only results that contain the whole
term. Such a search can still be combined with other keywords, e.g. ‘“Harry Potter” Rowling’
- The keywords can also be a contributor (i.e. author) name.
- As you type an ‘auto-complete’ facility will begin to display
suggestions that match entries in our database.
Searching using a URL
- This works on a keyword basis in much the same as a title-based
- When you search for web addresses, matches will occur whether
or not you enter the prefix ‘www’ e.g. ‘www.bbc.co.uk’
will also match ‘bbc.co.uk’
Refining searches and results
- The top facet, ‘Display Results By’ helps limit and sort the
way that results are returned, either by ‘Relevance’ (i.e. how close they are
to the search terms you enter) or ordered in ascending or descending
alphabetical order by title.
- If a search returns a large number of results, use the
facets (on the left hand side of the screen) to filter, refine and narrow down
- You can only apply one facet per category, but can select a
facet for each of the categories; e.g. Publication type: Book, Publisher:
Macmillan, Country of Publication: United Kingdom
- The Publisher and Country of Publication facets are
pre-filled and represent the five universally most popular searches from the
database. To show the full list of additional options click on the ‘Show other
Publishers’ or ‘Show other countries’ links to reveal a longer drop down list
- The numbers in brackets after each facet show the number of
items that match within that category, e.g. Cambridge University Press (622)
means there are 622 titles by that publisher that match your search term.
- After choosing one facet, the remaining numbers will be
updated to reflect the number that match given the already selected facet, for
example, if you click Book (433), the publisher Oxford University Press might
change to show (24) matching entries.
Checking permissions for NLA media access education licences
CLA is the exclusive agent for NLA media access education
licences and our database also includes newspaper content that can be copied,
shared or re-used legally under the terms of an NLA media access licence by
education institutions. To check permissions simply select the ‘Licence Type’
as usual - schools, further education or higher education — appropriate
for your establishment and the results will clarify which content is covered under
your NLA media access licence.